Frederick Henry Prince Memorial Fund
Application and Reporting Process
The fund will award direct grants through a Request for Proposal (RFP) process. The proposal format is given below.
Responding organizations must complete the cover page and have it signed by the organization's official representative (i.e.: chief executive or financial representative).
Proposals received after the official closing date will be disqualified.
Grantees are expected to submit a final report prior to the following year’s grant making cycle. We ask for a one-page document that shares project results, impact on youth, and detail on expenditures.
Proposal Guidelines
General Requirements
Proposals will be accepted between January 1, 2024 through January 31, 2024. Proposals are due electronically (PDF format) by 5 p.m. on January 31, 2024. Proposal applications will be reviewed in February 2024 and funding awards will be announced in March 2024. For questions about the proposal application process, or how to submit your PDF file, please email: fhpmemfund@lifespan.org.
Outline
1. Cover Page (see below).
2. Project Description, which includes:
- What will you do, who benefits, and how?
- How does your project connect to the Fund’s goals?
- Where does the project take place and are other collaborators or volunteers involved?
3. Project Plan, which includes:
- Schedule for the project
- Brief bio on project manager
- How will you measure success?
- How do you/will you sustain the project?
4. Financial Plan, which includes:
- The specific amount requested
- Project budget
- Other sources of funding
Format
Please submit one PDF file which includes the Cover Page and Sections 2-4.
Page Limits
The proposal should be single spaced in no smaller than 12-point type. We encourage you to be concise and direct in your narrative. The Fund’s Advisory Committee is interested in projects that offer more options for children and youth to be active, healthy, and experience a greater and lasting degree of wellness.
The page limit depends on the amount requested:
- Small projects are defined as less than or equal to $5,000.00. Page limits for small projects are three pages, including the cover sheet.
- Large projects are defined as greater than $5,000.00. Page limits for large projects are four pages, including the cover sheet.
Proposal Submission
Proposals should be submitted in PDF format and via email to fhpmemfund@lifespan.org
Cover Page
The cover page for your proposal should look as follows:
The Frederick Henry Prince Memorial Fund Proposal Cover Page
Project Title: _______________________________________________________________
Organization: __________________________________ Tax ID (if applicable): ____________________
Street Address: _____________________________________________________________________
Mailing Address: __________________________________________________________________________
Contact Person: _______________________________________Phone______________________________
Email Address: ___________________________________________________________________________
Person Responsible for Project: ______________________________________________________________
Project Summary: _________________________________________________________________________
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Project Start Date: ____________________________ Project End Date:_____________________________
Total Project Budget: __________________________ Amount Requested: __________________________
Name of Fiscal Agent Organization: __________________________________________________________
(if applicable)
Approval of Organization’s Official Representative:
The organization named above will act as a responsible agent for any funds received, and will comply with applicable tax laws, and regulations. We understand that Newport Hospital requires periodic project and financial expenditure reports from grant recipients and may request the opportunity to visit our projects for the purposes of evaluation before awarding a grant or after an award has been made.
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Signature Title Date
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Print Name Title
Final Report Guidelines
Previous recipients of an award must have submitted a Final Report on their project prior to being eligible to apply for the next grant-making cycle. Please contact us if you are unsure whether you have previously complied.
To complete a Final Report, submit a document of no more than two pages that shares measurable project results, your program’s impact on youth, feedback from program participants and their families and/or caregivers wherever possible, and budget details on how you expended your grant funds. Please email your completed Final Report to fhpmemfund@lifespan.org. Final Reports may be completed as soon as your project has concluded, but no later than December 31st of the year in which you received your award.